Job Description

Assistant Launch is a US-based company expanding its operations and actively hiring Executive Assistants from Latin America, the Philippines, and South Africa. This role requires a professional level of fluency in English, as you’ll be working directly with founders and executives in an international business environment.

Over the past 6 years, we’ve placed thousands of Executive Assistants with founders and executives. Many of our EAs have stayed with the same client for 2, 3, even 4+ years—because when we make a match, it sticks. For you, that means stable, long-term client relationships, not a revolving door of short-term gigs.

We’re not a VA marketplace. We’re a placement agency that takes matching seriously, supports you after placement, and invests in your long-term growth.

**Why EAs Choose Assistant Launch**

You'll work with high-caliber clients. Our clients are founders and executives running businesses from $500K to $10M+. They're smart, driven, and ready to take on new challenges. You won't be micromanaged or treated like a task robot. You'll be trusted to own outcomes.

AI training and tools are part of the job. We're building one of the most AI-forward EA teams in the industry. You'll get access to AI-specific training and tools that make you faster, sharper, and more valuable. This isn't optional or "nice to have." It's core to how we operate.

**We don't just place you and disappear**

Every EA goes through our 4-week accelerator to build systems with your client from day one. After that, you still have our support. We don't let people fail.

**Real career paths, not empty promises**

Top performers move into lead roles, get matched with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who've been with us 4+ years and grown their careers here.

**What You'll Do**

* Own the admin so your client can focus on what matters.
* Manage calendars, inboxes, and scheduling with precision
* Coordinate travel (flights, hotels, itineraries, last-minute changes)
* Handle client and vendor communication as the first point of contact
* Track expenses, prepare reports, and manage documentation
* Research topics, summarize findings, and support decision-making
* Coordinate projects, track deadlines, and follow up on action items
* Handle personal tasks when needed (appointments, reservations, errands)
* Maintain strict confidentiality on sensitive business and personal matters.

**Requirements**

We're not just looking for someone who can do the job. We're looking for someone who's already been doing it, and doing it well.

* **Strategic Operations Management:** You manage executive calendars, inboxes, and projects with real business judgment, prioritizing by impact, keeping teams aligned, and staying two steps ahead without being asked.
* **Advanced Communication**: You write and speak on behalf of leaders with the right tone for every audience, from internal teams to senior external stakeholders.
* **Proactive Problem-Solving & Ownership:** Problems don't land on your leader's desk; they get handled by you before anyone even notices there was one, and you own it start to finish.
* **Organizational Mastery & Execution Excellence:** Multiple priorities, tight deadlines, high standards — you deliver quality work without losing the thread, even when things get hectic.
* **Systems & Technology Agility:** You're fluent across CRMs, project management tools, and Google Workspace or MS Office, and you've brought AI into your workflow because you're always looking for smarter ways to work.
* **Emotional Intelligence & Professionalism: **You navigate pressure without losing composure, read situations well, and people trust you with the things that matter most.

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